1.0 Purpose
Kingsfield Academy International Limited understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of all our clients and will only collect and use personal data in ways that are described here and in a way that is consistent with our obligations and your rights under the law.
2.0 Information About Us
Kingsfield Academy International Limited.
Registered in England under company number 3372553
Registered address: 3 Birtley Courtyard | Birtley Road | Bramley | GU5 0LA | United Kingdom
Telephone number: 01932 340140.
3.0 What Does This Notice Cover?
This Privacy Information explains how we use your personal data: how it is collected, how it is held and how it is processed. It also explains your rights under the law relating to your personal data.
4.0 What Is Personal Data?
Personal data is defined by the UK GDPR and the Data Protection Act 2018 (collectively “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’. Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers. The personal data that we use is set out in Part 5, below.
5.0 What Are My Rights?
Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:
The right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in part 11.
The right to access the personal data we hold about you. Part 10 will tell you how to do this.
The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 11 to find out more.
The right to be forgotten, i.e., the right to ask us to delete or otherwise dispose of any of your personal data that we hold. Please contact us using the details in Part 11 to find out more.
The right to restrict (i.e..prevent) the processing of your personal data.
The right to object to us using your personal data for a particular purpose or purposes.
The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.
The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
Rights relating to automated decision-making and profiling. We do not use your personal data in this way.
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 11.
It is important that your personal data is kept accurate and up to date. If any of the personal data we hold about you changes, please keep us informed for as long as we have that data.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. We would welcome the opportunity to resolve your concerns ourselves, however, so please contact us first using the details in Part 11.
6.0 What Personal Data Do You Collect and How?
We may collect and hold some or all of the personal and non-personal data set out in the table below, using the methods also set out in the table. We do not collect any ‘special category’ or ‘sensitive’ personal data
| Data Collected | How We Collect the Data |
| Identity Information including name, title, email | Information provided when attending training courses or requesting strategic coaching |
| Contact information including email address, telephone number | Information provided when attending training or requesting strategic coaching |
| Business information including business name and job title | Information provided when attending training or requesting strategic coaching |
| Payment information including credit card details and bank information | When training courses are purchased online or via invoice |
| Information as required by companies for whom we are approved training providers | When delegates undertake these courses, they are required to complete a registration form by the awarding body |
7.0 How Do You Use My Personal Data?
Under the Data Protection Legislation, we must always have a lawful basis for using personal data. The following table describes how we may use your personal data, and our lawful bases for doing so:
| What We Do | What Data We Use | Our Lawful Basis |
| Supplying our products and services to you | Contact information | To fulfil a contract |
| Managing payments for our products or services | Company information for invoicing or credit card details for online transactions | To fulfil a contract |
| Supplying you with information by email that you have opted-in-to (you may opt-out at any time by emailing us | Email address. | Providing requested information |
With your permission and/or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email and telephone with information, news, and offers on our products and services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the Data Protection Legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.
We will only use your personal data for the purpose(s) for which it was originally collected unless we reasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose.
If we need to use your personal data for a purpose that is unrelated to, or incompatible with, the purpose(s) for which it was originally collected, we will inform you and explain the legal basis which allows us to do so.
In some circumstances, where permitted or required by law, we may process your personal data without your knowledge or consent. This will only be done within the bounds of the Data Protection Legislation and your legal rights.
8.0 How Long Will You Keep My Personal Data?
We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore only be kept whilst you are continuing to use our services or until you opt out of mailings.
9.0 How and Where Do You Store or Transfer My Personal Data?
We will only store your personal data in the UK. This means that it will be fully protected under the Data Protection Legislation.
The security of your personal data is essential to us and to protect your data we take a number of important measures, including the following:
- limiting access to your personal data to those employees, agents, contractors, and other third parties with a legitimate need to know and ensuring that they are subject to duties of confidentiality.
- procedures for dealing with data breaches (the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data) including notifying you and/or the Information Commissioner’s Office where we are legally required to do so.
10. Do You Share My Personal Data?
We will not share any of your personal data with any third parties for any purposes, subject to the following exceptions:
Sometimes we co-host events/webinars, training etc, in this case we may share your information with these external organisations involved in the event. These organisations are selected by us as they can add relevant information to the subject making the sessions more valuable to the attendees. The only information we would share is email, company and job title. If you would prefer we did not share your information please advise us.
If we sell, transfer, or merge parts of our business or assets, your personal data may be transferred to a third party. Any new owner of our business may continue to use your personal data in the same way(s) that we have used it, as specified in this Privacy Policy.
In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
11. How Can I Access My Personal Data?
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email or postal address shown in Part 11. To make this is as easy as possible for you, a Subject Access Request Form is available for you to use. You do not have to use this form, but it is the easiest way to tell us everything we need to know to respond to your request as quickly as possible.
There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.
We will respond to your subject access request within 28 days and, in any case, not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.
12. How Do I Contact You?
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following:
Email address: caroline.cackett@kingsfieldacademy.com
Telephone number: 01932 340140.
Postal Address: Bourne House, Queen Street, Gomshall, Guildford, Surrey GU5 9LY.
13. Changes to this Privacy Notice
We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.
Any changes will be made available. This Privacy Notice was last updated in April 2022.
Cookies and how we use them
Definitions: The term “Kingsfield” or “we” or “our” or “us” refers to Kingsfield Academy International Limited, Bourne House, Gomshall, Guildford, GU5 9LY, United Kingdom. Our company registration number is 3372553. The term “you” or “your” refers to the user or viewer of our website
What are cookies? A cookie is a string of information that a website stores on a visitor’s computer and that the visitor’s browser provides to the website each time the visitor returns. Cookies do lots of different jobs, like letting you navigate between pages efficiently, remembering your preferences (by recognising your device) and generally improving the user experience.
How we use cookies: The cookies we use on our website are classed as Performance cookies which collect information about how visitors use a website, for instance, which pages visitors go to most often and if they get error messages from web pages. These cookies do not collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. This information is only used to improve how our website works. We use Google Analytics to provide us with this information and they place cookies on your device. You can read more about Google Analytics’ privacy policy and can opt-out of being tracked by Google Analytics across all websites by visiting the Google site. To enable you to download clear directions to our offices from any location we use Google Maps and they too place cookies on your device. You can read more about their privacy policy by visiting the Google Maps site.
Restricting or blocking cookies: As mentioned above, the Performance cookies we use do not collect any information that can identify you personally. If, however, you wish to restrict or block cookies which are set by us (or any other website) you can do this at any time through your browser settings. The help function within your browser should tell you how this is achieved. Please note, however, that deleting or rejecting cookies may adversely affect your user experience of our website.
Changes to this Cookies Notice: We may revise this Cookies Notice by amending this page. Please check this page from time to time for any changes we have made, as they are binding on you.